Receptionist / Administrative Assistant

Posted 1 week ago

Meritus Trust is a boutique trust company serving clients globally.

Meritus Trust Company Limited, a dynamic, award winning Trust Company, is seeking a Receptionist / Administrative Assistant to join their growing team. We are looking for an energetic, self-motivated individual who is interested in contributing to and growing in an environment that promotes professional development and rewards strong performance.

Role and Responsibilities:

Reception Duties

  • Greeting visitors and guests, determining the purpose of each persons’ visit and directing or escorting him or her as required
  • Answering, screening, and directing phone calls to staff, taking messages and scheduling appointments
  • Receiving documents, packages, and couriers and distributing to staff
  • Preparing courier envelopes including input of information online
  • Collecting mail and other documents within Hamilton (‘by-hands’) and scanning/distributing to staff

Administration Duties

  • Performing administrative and clerical support tasks
  • Performing basic filing and recordkeeping including preparing files and file folders
  • Preparing cheques for reimbursements and assisting with petty cash as required
  • May assist with banking support to the Trust team
  • Creating Visio structure charts
  • Preparing word and excel documents as required
  • Monitoring the input and retrieval of safe custody documents
  • Responsible for records retention including preparation of boxes, maintaining master list, coordinating collection and retrieval of records in retention
  • Ordering minute books and seals and maintaining seal inventory list
  • Conducting internet research and coordinating the translation of documents
  • Keeping the contact list up to date in Outlook
  • Printing, photocopying and scanning of documents
  • Purchasing supplies for the company and ensuring that kitchen supplies are replenished
  • Overseeing the maintenance and cleanliness of the kitchen
  • May assist with Worldcheck reports and other compliance administration functions
  • Providing administrative support for the executive team including assistance with travel arrangements
  • Any other duties as required
  • The Receptionist/Administrative Assistant will also provide out of office coverage for the Executive Assistant/Office Manager as required.

Qualifications, Experience and Skills:

  • Three to five years of experience in an administrative role
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Excellent organizational skills and time management
  • Solid understanding of administrative and clerical procedures and systems
  • Proficient with Microsoft Office Suite including Word, Excel and Outlook
  • Must have a keen attention to detail
  • Must be computer literate and a fast learner
  • Positive attitude with the ability to multi-task required
  • Ability to work independently

Meritus Trust Company Limited maintains a drug-free work environment and reserves the right to perform pre-employment criminal background checks and random drug tests.

Interested applicants should apply in writing and submit two professional written references to:

Ontru: Human Resources – Meritus Trust Company Limited
20 Church Street, 2nd Floor, Hamilton, HM 11
Or email hr@ontru.bm

All applications must be received no later than: May 28, 2020

Apply Online